Project Administrator – Woking | Up to £30,000 | Hybrid

The Opportunity

Are you a highly organised Project Administrator who enjoys being the person a busy team can rely on?

We are recruiting for a Project Administrator to join a successful, employee-owned business based in Woking, Surrey.

This is a varied, behind-the-scenes administration role where you’ll become an important part of a close-knit team, providing day-to-day support and helping to keep projects, schedules, documentation and administration running smoothly.

This is primarily an administrative position rather than a telephone-heavy or customer service role. You’ll work closely with the contracts team, coordinating information, maintaining accurate records, supporting project schedules and making sure important tasks don’t slip through the cracks.

We’re looking for someone who is organised, dependable and proactive, with excellent attention to detail and the confidence to take ownership of their workload.

You’ll be joining an employee-owned business where teamwork is genuinely important, so this would suit someone who enjoys getting stuck in, supporting colleagues and becoming a trusted member of the wider team.

The role offers a salary of up to £30,000 depending on experience, free onsite parking and hybrid working with two days per week from home.

Key Responsibilities

As Project Administrator, your responsibilities will include:

• Provide day-to-day administrative support to the contracts team
• Coordinate subcontractors, temporary staff and site schedules
• Assist with arranging site visits, inspections and follow-up works
• Arrange plant and equipment hire where required
• Coordinate waste collections
• Maintain accurate records and update internal systems
• Prepare, update and organise project paperwork and documentation
• Assist with RAMS and other project-related documentation
• Liaise with suppliers and subcontractors
• Keep schedules and project information accurate and up to date
• Monitor administrative requirements and help ensure deadlines are met
• Support colleagues with general administration and ad hoc requirements
• Help keep projects organised behind the scenes
• Take ownership of allocated tasks and follow them through to completion

Requirements

We’re looking for candidates with:

• Previous experience within administration, project support, project administration, contracts administration, coordination or a similar role
• Excellent attention to detail and accuracy
• Strong organisational and time-management skills
• Ability to manage multiple tasks and priorities
• Good Microsoft Office skills
• Strong written communication skills
• Confidence learning new systems and processes
• Ability to work independently and use initiative
• A proactive and dependable approach to work
• Ability to take ownership of tasks and see them through
• A positive attitude and willingness to support the wider team

Experience within construction, landscaping, facilities, maintenance, property or another contractor-led environment would be advantageous but is not essential.

Due to the office location, candidates will ideally drive and have access to their own transport.

Skills and Qualities

• Highly organised
• Excellent attention to detail
• Reliable and dependable
• Proactive approach
• Strong administration skills
• Good time management
• Confident managing competing priorities
• Accurate and methodical
• Strong written communication
• Comfortable working independently
• Collaborative team player
• Quick to learn new systems
• Able to use initiative
• Takes ownership and follows tasks through
• Positive and willing to get stuck in

What’s On Offer

• Salary up to £30,000 depending on experience
• Permanent position
• Monday to Friday working
• Hybrid working – 2 days per week from home
• Free onsite parking
• Opportunity to join an employee-owned business
• Supportive and collaborative working environment
• Varied project administration responsibilities
• Opportunity to become a trusted member of a close-knit team
• Role offering independence and ownership
• Long-term career opportunity within a successful business

How to Apply

This role is being recruited by Halmer Group on behalf of our client.

If you’re an organised and proactive Project Administrator, Contracts Administrator, Project Coordinator or experienced Administrator looking for your next permanent opportunity in Woking, we’d love to hear from you.

Please submit your CV outlining your relevant administration, project support or coordination experience.

All applications will be treated in strict confidence.

Due to the volume of applications we receive, if you have not heard from us within 14 days of submitting your application, please assume that on this occasion your application has been unsuccessful.